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BOARD MEETING
UNIT 181 MANITOBA BRIDGE LEAGUE
October 9, 2014
Present: Doug Fisher, Shirley Galler, Barry Wolk, Marielle Brentnall, Marlene Pontifex, John Hindle, Paulette Migie, Debby Gnoinski, Carolyn Douglas, Len Doerksen Bernia Brandstaedter, Bill Treble, Deloris Ankrom, Gerri Hewitt
New Items to be added: Grant proposal.
Motion – moved by Shirley Galler, that the minutes of the September 11, 2014, board meeting be adopted as printed, seconded by Deloris Ankrom. Carried.
September Sectional Review – Marielle reported and distributed copies of the tournament statistics. Net profit was $2,221.14, the highest that has been made in a long time. Two people will be hired to help with hospitality for the November tournament.
Regarding directing, Doug suggested that some help with registration might alleviate some pressure. People who show up late for registration at game time is an issue which causes delays. Len agreed to help out if the situation warrants. Doug stated that we will have someone to assist Barry and we will work out the details.
Update on Bridge Club Operations - Shirley distributed copies which she had produced for the first three months. A profit of $1200 was made, after all expenses were paid. Doug reported that the lease has not been finalized.
Morning supervised play proposal - Carolyn Douglas and Alexa Campbell will be running a supervised play, with Larry Phillips helping out, on Friday mornings. Bill and Sue Treble are running a supervised bid and play on Thursday nights at the Bridge Manitoba Centre. On some Thursday mornings Bill and Sue will be doing workshops, one being on October 24th on inverted minors. Gerri reported that at the moment there is no novice game. Discussion followed. Bill stated his club still has a novice game sanction for Thursday evening, so they could run a novice game and a game with supervised bid and play. It was suggested that a process is needed when people want to do lessons in the Unit’s facility.
Motion – moved by John Hindle, that if one wants to use the facility at any point in time that isn’t already agreed to, that request would go to the committee that’s currently set up, which Marielle is chairing, including Doug Fisher and John Hindle, and the committee would report to the Board and if a decision had to be made in short notice for a one time event it can be done quickly and there would not be the need to wait for a board meeting, seconded by Shirley Galler. Carried.
Motion – moved by Marielle, that Carolyn and Alexa, operate Friday morning supervised play at 9:15 – 11:15, charging $8 per person and paying the Unit $10 per table, seconded by Len Doerksen. Carried.
Motion – moved by Marielle, that Bill operate a supervised play Thursday night charging $8 per person and the Unit receiving $10 per table, and lessons on Tuesday afternoons and Wednesdays afternoons and some periodic workshops on Thursday mornings, with the lessons at 25% of the revenue collected, seconded by Shirley Galler. Carried.
Marielle reiterated that Tuesday afternoons and Wednesday afternoons and Thursday nights, those slots are in place to do lessons and supervised play. If one has a list of workshops that you plan to offer, the dates be forwarded to the Board for proposed specific workshops and the Board will deal with it.
CNTC finals – Marlene reported that Bob Neudorf has resigned as chair of the CNTC finals. Bill Treble has agreed to run three or four games. Deadline is March 23, 2015. Bill will organize the Unit final. The dates will be February 28th and March 1st. There is no more Saturday afternoon subsidy. The Unit has always paid the card fees. Decision for subsidies will be held until the Unit sees how the operation is going.
Maintenance for Unit Equipment – A meeting with the club owners and the board appointed committee established to deal with facility related issues Chaired by Marielle will be held before the next board meeting to discuss this issue and bring a recommendation back to the board.
Discussion was held about the styrofoam cups that are being used. It was decided that coffee will be supplied free of charge and there will be a 50 cent charge for each cup. People may bring their own cups. This will take effect on November 1st.
Motion – moved by Marielle, that as of November 1, 2014, coffee will be supplied free of charge and there will be a 50 cent charge for each cup, seconded by Paulette Migie. Carried.
November Sectional update – Paulette reported. Belva Gutkin will be in charge of food. Paulette will chair and will hire people to help.
Special Events Update – Marlene reported that George Lee, with the help of Sue Treble, will host the rookie-master game on October 28th. A suggestion was made that the masters be charged half the usual rate.
The Unit Gala on October 17th will be a Unit championship game. Barry will check to see if it can be held by playing only 20 boards.
NAP – the date is November 23rd, all three flights and they will not be stratified. It will probably be a B and C event. Pre-registration on line is required.
Marielle suggested that Bernia update the website regarding the rookie-master game. Bernia agreed. Bill will do some advertising.
Bernia questioned about the whereabouts of the brochures for Welcome to the World of Bridge. Shirley will order 200.
Rental of Facility for other activities – It was suggested that the facility not be rented out for socials. A shower, party, etc., may be held with Board approval. Beer will be available by donation.
Grant Proposal – Gerrie is working on a grant to the Community Services Council for staff. Gerri suggested that we look at marketing and staff for newcomers.
Marielle requested for approval of a budget for the Gala event. It was suggested that her judgement of whatever is reasonable is satisfactory.
The next meeting will be held on Thursday, November 20, 2014.
The meeting adjourned at 7 p.m.