Minutes of Meetings


Present: Unit 181 Board Members: Shirley Galler, Barry Wolk, John Hindle, Marielle Brentnall, Bob Kuz, Doug Fisher, Ray Hornby, Gerri Hewitt, Marlene Pontifex, Leigh Anne Shafer, Dave West, Deloris Ankrom, Joan Clasen.
Also in attendance: Bill Treble, Sekhar, Len Doerksen, Jenna Tichon

President Marielle Brentnall called the meeting to order at 5.35 PM.

1. Adoption of the agenda: Moved by Marlene Pontifex Seconded by Deloris Ankrom Carried.

2. Minutes of Meeting August 22, 2017 approved as printed. Moved by Deloris Ankrom, Seconded Dave West Carried.

3. No Business arising from the minutes.

4. Correspondence:
Invoice from our previous Landlord 7065214 Manitoba Ltd. 2- 1460 Chevrier Blvd has been received. This is to cover costs of returning the space to its original state. This is to be disputed. Brian Pauls is requested to handle this matter The Landlord is also holding our deposit.
Motion: Appoint Brian Pauls as Legal Counsel to write a letter to 7065214 Manitoba Ltd.to dispute charges received. To take whatever action is required to resolve this matter including the refund of our lease deposit.
Moved by Marlene Pontifex, Seconded by John Hindle. Carried.
Motion: To appoint Marielle Brentnall and Doug Fisher to be Unit 181 contacts in this dispute. Moved by John Hindle, Seconded Joan Clasen Carried.

Re Facility Run Games
Supervised Play:
Monday Evening managed by Marielle Brentnall, Deloris Ankrom and Gerri Hewitt
Friday Morning managed by Keran and Jim Sanders
Wednesday 199 and Open Game to be directed by Carolyn Douglas
Friday Open pairs directed by Alexa Campbell
Lesson Schedule as announced.

Emails Received
ACBL re Big Ideas our board members to review

Paulette Migie re Blue Book discussion on inclusion of emails. Joan Clasen to contact Paulette Migie.
Motion: Table the Blue Book item until next meeting. Moved Joan Clasen, Seconded Gerri Hewitt Carried.

Gim Ong donating a gift basket for use as a Raffle Prize. Gratefully accepted.

Sekhar re concerns of previous emails that have not been addressed satisfactorily. Discussion followed.
Motion: Table the issue until the next meeting Moved Gerri Hewitt, Seconded Deloris Ankrom Carried.

Cynthia Coop thanking for the assistance received for finding partners, but still requiring a partner for Thursday afternoon. Will refer request to Sekhar.

Saturday Team Game operation reverts back to Unit from Bill Treble on October 1, 2017. Request received from Bill Treble to operate this Game for 2018 April 1- September 30.
Motion: Table the discussion of the Saturday Team game until the next meeting. Moved by John Hindle, Seconded by Marlene Pontifex Carried.

5. Club Owners Report.
Flexibility required for all when lessons and regular games occur.

6 Facility Operations Committee: Move was completed August 30, 2017. An outside firm was hired. Doug Fisher competently handled the move with a wonderful slate of our members who volunteered their time and effort. Unit 181 Board of Directors thank all the volunteers for their assistance. We are still not in our own premises on the second floor, but have been adequately provided with space on the main floor. Computer system is now fully in operation. More shelving required in the wooden cabinets. Club owners cabinets have been moved into the hallway on the second floor.

7. Special Events
2018 Regional will be held May 1-6, 2018 at Soul Sanctuary
November Sectional November 9-12, 2017 at Soul Sanctuary
January 2018 Winter Tournament will be held Friday and Saturday at Soul Sanctuary dates to be announced.
NAP final Sunday November 5, 2017 at the Lawn Bowling Club. Tables will have to be transported.
Erin Berry game will be held Wednesday October 18, 2017
Instant Match Point Game Wednesday October 25, 2017
Welcome to our new facility celebration will be held Thursday Evening October 19, 2017
Month of October is Club Appreciation Month each club can hold a special game. Dates to be announced.
LBIAD was again successfully held September 23, 2017 with 5 tables in attendance. The spin off from this was several people attended the Supervised Play on Monday September 25.

8. Treasurer’s Report
Received a Profit and Loss statement to July 31, 2017.
Grant Report has been submitted.
GST is being finalized, filings for 2014, 2015, 2016 in progress.

9. Membership Chair John Hindle announced they will be setting up a meeting and will report at the next Board meeting.

10.New Business: ACBL have issued new laws. Books to be purchased by Shirley Galler when they become available.

Next Unit 181 Board Meeting October 24, 2017 5.30 P.M at the New Facility Soul Sanctuary.
Meeting adjourned at 7.00 PM

To Do List
Blue book status Paulette Migie will publish Fall 2017
Acknowledge Donations.
Directors/Club Owners advised to announce
Hand Discussion and Noise Level etc. before every game
SWCC update on status Dave West
Passages volunteer required
Volunteer list for telephoning
Document Unit 181 History
Budget 2017
Regional Chair 2018
Long Term Planning
Relocation Committee Doug Fisher1
Partnership co-ordinator
Sekhar emails
Saturday team games
Update on Lease Dispute

Shirley Galler
Secretary .

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